COVID-19 Match Guidelines
Please review the guidelines listed here and discuss with each person in your Match. Each Match must decide together when it is appropriate to resume in-person contact - the timing will vary for matches based on their needs and considerations. The accompanying BBBS Match Outing Waiver should be signed before your first in-person Match meeting.
When deciding if you should have in-person contact, first acknowledge the following:
COVID-19 MATCH CONTACT GUIDELINES
Protocol for In-Person Contact:
1. Each person in the match needs to assess their health directly before each outing: Are you feeling achy? Fever or chills? Fatigued? Cough or tightness in chest? Unusual digestive issues? Unknown rash? Before each outing, all parties should do this self-evaluation and discuss with each other to determine if outing should occur or be a virtual visit instead.
2. Share with your match if you have been exposed to someone with COVID-19, or had exposure to a large amount of people.
3. Wear a mask during outings. Contact Big Brothers Big Sisters if you or your Little does not have a mask.
4. Wash or sanitize hands frequently – remind each other during the outing.
7. Where possible, maintain at least 6 feet of distance. Riding in the car together can be a challenge with social distancing. You may choose to avoid it all together. If transporting child, use the following:
Click here for Match outing ideas both in person and virtual
When deciding if you should have in-person contact, first acknowledge the following:
- Relationships can continue to grow and be meaningful in a virtual setting. However, in-person contact is important for connection, mental health, and overall well-being. Whether virtual or in- person, remember that consistent contact is important.
- Please check on your Little weekly, especially if you are not meeting face-to-face. This could be as simple as sending a meme, emoji or postcard. Let them know you are thinking of them, and keep sending encouragement and a way to make them smile.
- Any in-person contact carries a risk for COVID-19 transmission. A person with no symptoms can be a carrier and infect others. Please follow recommendations from the Centers for Disease Control & Prevention (CDC) to help lower risk of transmission: www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/prevention.html. Stay up to date on Clarksville COVID-19 information here: www.cityofclarksville.com/916/COVID-19-Information
- Deciding whether or not to have in-person contact will be an ongoing personal decision that may change repeatedly depending on updates within the pandemic, contacts with other people, personal wellness or symptoms day by day. This is a decision that will need to be assessed each time when planning an outing.
- Each person needs to make a thoughtful choice about what is the best decision for themselves and their own health. Members of the Match need to respect each other’s needs and put safety first. Consider ripple effects – who have you been exposed to recently? Will either of you be near someone who is immunocompromised or at heightened risk? If so, consider what is best for their health too.
- Do not pressure each other into having in person contact. Be careful and sensitive in assessing if anyone feels anxious or concerned about safety and wellness. If you need some support around how to have this conversation, contact your Match Support Specialist (MSS).
- Part of being a Big is to be a role model. This includes modeling healthy behavior, responsible decision making, self-care, and being a rule-abiding and conscientious community member. It also means modeling ways to cope with frustrating and stressful situations – talking about feelings, finding healthy self-care activities, being open about good days as well as bad days.
- The agency will continue to monitor and follow advice of the CDC and state guidance. Agency may choose to revise or revoke guidelines around in-person contact as needed.
COVID-19 MATCH CONTACT GUIDELINES
Protocol for In-Person Contact:
1. Each person in the match needs to assess their health directly before each outing: Are you feeling achy? Fever or chills? Fatigued? Cough or tightness in chest? Unusual digestive issues? Unknown rash? Before each outing, all parties should do this self-evaluation and discuss with each other to determine if outing should occur or be a virtual visit instead.
2. Share with your match if you have been exposed to someone with COVID-19, or had exposure to a large amount of people.
3. Wear a mask during outings. Contact Big Brothers Big Sisters if you or your Little does not have a mask.
4. Wash or sanitize hands frequently – remind each other during the outing.
7. Where possible, maintain at least 6 feet of distance. Riding in the car together can be a challenge with social distancing. You may choose to avoid it all together. If transporting child, use the following:
- Big and youth wear mask.
- Consider having windows down or keeping ride short.
- Youth should sit in backseat.
- Hand hygiene: Use hand sanitizer directly before car ride and directly after to help reduce germs in car.
- If it seems best to avoid transporting Little, Big should consider outings in the child’s neighborhood: walk, bike ride, bringing ball, sidewalk chalk, or game to use in yard or nearby park.
Click here for Match outing ideas both in person and virtual
VOLUNTEER WAIVER
NOTICE: THIS IS A LEGALLY BINDING AGREEMENT. Read this document carefully and in its entirety. By signing this agreement, you give up your right to bring a court action to recover compensation or obtain any other remedy for any personal injury or property damage however caused arising out of your participation in Big Brothers Big Sisters of Clarksville Programs, now or at any time in the future.
Volunteer Status Acknowledgement: I understand that, as a volunteer, I am in no way, shape or form an employee of Big Brothers Big Sisters of Clarksville (BBBSC). I understand and agree that I will not receive any compensation or benefit for my participation in volunteer activities, nor will I be eligible for any coverage under the Workers’ Compensation laws of BBBSC.
Acknowledgment of Risk: I hereby acknowledge and agree that participation in volunteer activities comes with inherent risks. I have full knowledge and understanding of the inherent risks associated with volunteer activity participation, including but in no way limited to: (1) slips, trips, and falls; (2) lifting injuries; (3) athletic injuries; and (4) illness, including exposure to or infection with viruses or bacteria. I further acknowledge that the preceding list is not inclusive of all possible risks associated with volunteer participation and that said list in no way limits the operation of this Agreement.
Coronavirus / COVID-19 Warning & Disclaimer: Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. Federal and state authorities recommend mask wearing and social distancing as means to prevent the spread of the virus. COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in BBBSC programs could increase the risk of contracting COVID-19. BBBSC in no way warrants that COVID-19 infection will not occur through participation in BBBSC programs.
Waiver, Release, Indemnification & Covenant Not to Sue:
In consideration of my participation as a volunteer with BBBSC,
I, the undersigned participant, agree to release and on behalf of myself, my heirs, representatives, executors, administrators, and assigns, HEREBY DO RELEASE BBBSC, its officers, directors, employees, volunteers, agents, representatives and insurers (“Releasees”) from any causes of action, claims, or demands of any nature whatsoever including, but in no way limited to, claims of negligence, which I, my heirs, representatives, executors, administrators and assigns may have, now or in the future, against BBBSC on account of personal injury, property damage, death or accident of any kind, arising out of or in any way related to the use of BBBSC facilities/equipment or participation in BBBSC programs whether that participation is supervised or unsupervised, however the injury or damage occurs, including, but not limited to the negligence of Releasees
In consideration of my participation in volunteer activities, I, the undersigned participant, agree to INDEMNIFY AND HOLD HARMLESS Releasees from any and all causes of action, claims, demands, losses, or costs of any nature whatsoever arising out of or in any way related to my participation in volunteer activities.
I hereby certify that I have full knowledge of the nature and extent of the risks inherent in participation in volunteer activities and that I am voluntarily assuming said risks. I understand that I will be solely responsible for any loss or damage, including personal injury, property damage, or death, I sustain while participating in volunteer activities and that by signing this agreement I HEREBY RELEASE Releasees BBBSC of all liability for such loss, damage, or death. I further certify that I am in good health and that I have no conditions or impairments which would preclude my safe participation in volunteer activities.
Volunteer Status Acknowledgement: I understand that, as a volunteer, I am in no way, shape or form an employee of Big Brothers Big Sisters of Clarksville (BBBSC). I understand and agree that I will not receive any compensation or benefit for my participation in volunteer activities, nor will I be eligible for any coverage under the Workers’ Compensation laws of BBBSC.
Acknowledgment of Risk: I hereby acknowledge and agree that participation in volunteer activities comes with inherent risks. I have full knowledge and understanding of the inherent risks associated with volunteer activity participation, including but in no way limited to: (1) slips, trips, and falls; (2) lifting injuries; (3) athletic injuries; and (4) illness, including exposure to or infection with viruses or bacteria. I further acknowledge that the preceding list is not inclusive of all possible risks associated with volunteer participation and that said list in no way limits the operation of this Agreement.
Coronavirus / COVID-19 Warning & Disclaimer: Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person-to-person contact. Federal and state authorities recommend mask wearing and social distancing as means to prevent the spread of the virus. COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in BBBSC programs could increase the risk of contracting COVID-19. BBBSC in no way warrants that COVID-19 infection will not occur through participation in BBBSC programs.
Waiver, Release, Indemnification & Covenant Not to Sue:
In consideration of my participation as a volunteer with BBBSC,
I, the undersigned participant, agree to release and on behalf of myself, my heirs, representatives, executors, administrators, and assigns, HEREBY DO RELEASE BBBSC, its officers, directors, employees, volunteers, agents, representatives and insurers (“Releasees”) from any causes of action, claims, or demands of any nature whatsoever including, but in no way limited to, claims of negligence, which I, my heirs, representatives, executors, administrators and assigns may have, now or in the future, against BBBSC on account of personal injury, property damage, death or accident of any kind, arising out of or in any way related to the use of BBBSC facilities/equipment or participation in BBBSC programs whether that participation is supervised or unsupervised, however the injury or damage occurs, including, but not limited to the negligence of Releasees
In consideration of my participation in volunteer activities, I, the undersigned participant, agree to INDEMNIFY AND HOLD HARMLESS Releasees from any and all causes of action, claims, demands, losses, or costs of any nature whatsoever arising out of or in any way related to my participation in volunteer activities.
I hereby certify that I have full knowledge of the nature and extent of the risks inherent in participation in volunteer activities and that I am voluntarily assuming said risks. I understand that I will be solely responsible for any loss or damage, including personal injury, property damage, or death, I sustain while participating in volunteer activities and that by signing this agreement I HEREBY RELEASE Releasees BBBSC of all liability for such loss, damage, or death. I further certify that I am in good health and that I have no conditions or impairments which would preclude my safe participation in volunteer activities.
PARENT/CHILD WAIVER
NOTICE: THIS IS A LEGALLY BINDING AGREEMENT. Read this document carefully and in entirety. By signing this agreement, you give up your right to bring a court action to recover compensation or obtain any other remedy for any personal injury or property damage however caused arising out of your participation in Big Brothers Big Sisters of Clarksville Programs, now or at any time in the future.
Acknowledgment of Risk: I, in my legal capacity as the parent/guardian of the minor named below, do hereby acknowledge, and agree that participation in BBBSC activities comes with inherent risks. I have full knowledge and understanding of the inherent risks associated with BBBSC participation, including but in no way limited to: (1) slips, trips, and falls, (2) aquatic injuries, (3) athletic injuries, and (4) illness, including exposure to and infection with viruses or bacteria. I further acknowledge that the preceding list is not inclusive of all possible risks associated with BBBS participation and that said list in no way limits the operation of this Agreement.
Coronavirus / COVID-19 Warning & Disclaimer: Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person- to-person contact. Federal and state authorities recommend mask wearing and social distancing as means to prevent the spread of the virus. COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in BBBSC programs could increase the risk of contracting COVID-19. BBBSC in no way warrants that COVID-19 infection will not occur through participation in BBBS programs of accessing BBBSC facilities.
Waiver, Release, Indemnification & Covenant Not to Sue:
In consideration of my child’s participation in BBBSC,
I, the parent/guardian of the minor named below, agree to release and on behalf of myself and the minor named above, my heirs, representatives, executors, administrators, and assigns, HEREBY DO RELEASE BBBSC, its officers, directors, employees, volunteers, agents, representatives and insurers (“Releasees”) from any causes of action, claims, or demands of any nature whatsoever including, but in no way limited to, claims of negligence, which I, the named minor, my heirs, representatives, executors, administrators and assigns may have, now or in the future, against BBBSC on account of personal injury, property damage, death or accident of any kind, arising out of or in any way related to the participation in BBBSC programs whether that participation is supervised or unsupervised, however the injury or damage occurs, including, but not limited to the negligence of Releasees.
In consideration of the named minor’s participation in BBBSC, I, the undersigned parent/guardian of the named minor, agree to INDEMNIFY AND HOLD HARMLESS Releasees from any and all causes of action, claims, demands, losses, or costs of any nature whatsoever arising out of or in any way related to the named minor’s BBBSC participation.
I hereby certify on behalf of myself and the named minor that I have full knowledge of the nature and extent of the risks inherent in BBBSC participation and that I, on behalf of myself and the named minor, am voluntarily assuming said risks. I understand that I and the named minor will be solely responsible for any loss or damage, including personal injury, property damage, or death, the named minor sustains while participating in BBBSSCI and that by signing this agreement I, on behalf of myself and the named minor, HEREBY RELEASE Releasees of all liability for such loss, damage, or death. I further certify that the named minor is in good health and has no conditions or impairments which would preclude his/her safe participation in BBBSC.
I further certify that I am legally competent to sign this agreement, and that I have legal capacity to act as the parent/guardian of the named minor. I further understand that the terms of this agreement are legally binding and certify that I am signing this agreement, after having carefully read it, of my own free will.
Acknowledgment of Risk: I, in my legal capacity as the parent/guardian of the minor named below, do hereby acknowledge, and agree that participation in BBBSC activities comes with inherent risks. I have full knowledge and understanding of the inherent risks associated with BBBSC participation, including but in no way limited to: (1) slips, trips, and falls, (2) aquatic injuries, (3) athletic injuries, and (4) illness, including exposure to and infection with viruses or bacteria. I further acknowledge that the preceding list is not inclusive of all possible risks associated with BBBS participation and that said list in no way limits the operation of this Agreement.
Coronavirus / COVID-19 Warning & Disclaimer: Coronavirus, COVID-19 is an extremely contagious virus that spreads easily through person- to-person contact. Federal and state authorities recommend mask wearing and social distancing as means to prevent the spread of the virus. COVID-19 can lead to severe illness, personal injury, permanent disability, and death. Participating in BBBSC programs could increase the risk of contracting COVID-19. BBBSC in no way warrants that COVID-19 infection will not occur through participation in BBBS programs of accessing BBBSC facilities.
Waiver, Release, Indemnification & Covenant Not to Sue:
In consideration of my child’s participation in BBBSC,
I, the parent/guardian of the minor named below, agree to release and on behalf of myself and the minor named above, my heirs, representatives, executors, administrators, and assigns, HEREBY DO RELEASE BBBSC, its officers, directors, employees, volunteers, agents, representatives and insurers (“Releasees”) from any causes of action, claims, or demands of any nature whatsoever including, but in no way limited to, claims of negligence, which I, the named minor, my heirs, representatives, executors, administrators and assigns may have, now or in the future, against BBBSC on account of personal injury, property damage, death or accident of any kind, arising out of or in any way related to the participation in BBBSC programs whether that participation is supervised or unsupervised, however the injury or damage occurs, including, but not limited to the negligence of Releasees.
In consideration of the named minor’s participation in BBBSC, I, the undersigned parent/guardian of the named minor, agree to INDEMNIFY AND HOLD HARMLESS Releasees from any and all causes of action, claims, demands, losses, or costs of any nature whatsoever arising out of or in any way related to the named minor’s BBBSC participation.
I hereby certify on behalf of myself and the named minor that I have full knowledge of the nature and extent of the risks inherent in BBBSC participation and that I, on behalf of myself and the named minor, am voluntarily assuming said risks. I understand that I and the named minor will be solely responsible for any loss or damage, including personal injury, property damage, or death, the named minor sustains while participating in BBBSSCI and that by signing this agreement I, on behalf of myself and the named minor, HEREBY RELEASE Releasees of all liability for such loss, damage, or death. I further certify that the named minor is in good health and has no conditions or impairments which would preclude his/her safe participation in BBBSC.
I further certify that I am legally competent to sign this agreement, and that I have legal capacity to act as the parent/guardian of the named minor. I further understand that the terms of this agreement are legally binding and certify that I am signing this agreement, after having carefully read it, of my own free will.